OUTDOOR VENDORS
The New Hamburg Fall Fair is located at 251 Jacob Street in New Hamburg.
Outdoor spaces are available for retail sales, promotion, or information booths.
The fair runs from September 12-15, 2024. The fairgrounds are open on Thursday from 6pm-11pm, Friday from 5pm-11pm, Saturday from 8am-11pm, and Sunday from 12pm-5pm.
Vendors must be set up and ready for business each day by the time the fairgrounds open - with the exception of Saturday which is 10am. We only require registered vendors to attend on Saturday and Sunday. We would love to have everyone there for all 4 days but understand that isn't always feasible for you.
Vehicles are not allowed to be on the grounds (unless they are parked at your booth) from 6pm-10pm Thursday, 5pm-10pm Friday, 10am-10pm Saturday, and 12pm-4pm Sunday. This is to ensure the safety of the fair patrons and no exceptions will be made.
Each vendor will be given a designated space. We will provide a map of the area indicating your space as well as information about times that someone will be on site to help guide set-up closer to the fair weekend. Please include details in your application if you have specific requirements for your set-up and we will attempt to accommodate you if we are able.
We do not provide electricity for outdoor vendors.
Vendors must provide their own shelter, tables, lighting, weights, and chairs, etc. We REQUIRE that all temporary shelters be weighted and/or pegged for safety reasons. Some picnic tables are available for outdoor vendor use, but you will need to move them yourself and return them to the storage area on Sunday (help may be available from volunteers and Township staff but is not guaranteed). Vehicles are not permitted to be on site during open fairgrounds hours (hours are noted in paragraph 2). This will be strictly enforced.
There is no security on site during off hours. Please make sure that you have taken precautions to secure your space when you are not there.
Each vendor will receive two transferable vendor badges for their personal use, and for use by other staff members. Daily passes are available to vendors at a discounted rate of $5/day. Extra passes must be ordered ahead of time.
Each vendor is responsible for the set-up and clean-up in their own area. Failure to maintain your own space in a cleanly manner, or failure to respect other vendors’ space will result in your being asked to leave the fair.
The Wilmot Agricultural Society reserves the right to decline applications from potential vendors for any reason. Direct Sales Vendors will be limited to one vendor per company (for example Scentsy, Sweet Legs, etc.).
The cost of an outdoor vendor booth is as follows:
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Outdoor 10x10 space: $85
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Outdoor 10x20 space: $140
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Outdoor 10x10 non-profit space $50
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Refund policy: Refunds requested on or before August 1st are subject to an administration fee of $5. Refunds requested on or before September 1st are subject to an administration fee of $15. After September 1st no refunds will be issued.